Requests For Proposals/Bids

Periodically, the Fair Oaks Recreation and Park District puts out RFP’s (Requests For Proposals) for various projects. Below you will find links to any upcoming RFP’s in PDF format.

CURRENT REQUESTS FOR PROPOSALS/BIDS:

1. Recreation Registration and Facility Booking Software

The Fair Oaks Recreation and Park District is seeking proposals from qualified firms for Recreation Registration and Facility Booking Software.

Proposals must be received no later than August 8th, 2016 by 3:00pm. No faxes or e-mails shall be accepted. Proposals received after that date and time shall not be accepted.  The proposals fixed annual cost, shall be submitted in a separate, sealed envelope from the proposal.  All proposals shall remain firm for 60 days following closing date for receipt of proposals.

The proposer must provide one original and five copies of the proposal at the time of submission to:

Katy Coss

Recreation Superintendent

Fair Oaks Recreation and Park District

4150 Temescal Street, Fair Oaks, CA  95628

All questions regarding the RFP should be directed to Katy Coss at  kcoss@fairoakspark.org until 5:00 p.m. on Thursday, July 28, 2016. The District will do its best to answer questions about the RFP as soon as possible. However, some questions may require input from District staff or other individuals, so your patience is appreciated. The District will submit answers to any outstanding questions no later than 3:00 p.m. on Wednesday, August 3rd 2016. All questions and answers will be posted on the District’s website (www.fairoakspark.org/working-with-the-district/rfp). It is the responsibility of the Consultant to check for any updated comments to the page.

SCHEDULE

07/21/2016        RFP document distributed

07/28/2016        Last day for requests for clarification. Requests received after this date will  not be responded to.  All requests for clarification and responses will be  shared with all firms.

08/08/2016        Sealed bids/proposals are due by 3:00 p.m.

08/11/2016        Interviews (if necessary)

08/13/2016        District staff selects firm.

08/17/2016        Selected firm presented to District Board of Directors.

08/18/2016        Contract executed with firm.

01/02/2017        Go live date

2. Website Redesign, Development, Implementation and Hosting Services

The Fair Oaks Recreation and Park District,seeks proposals to redesign its current website and to provide website hosting services. The redesigned website will be the official website of the District, providing 24/7 services to residents, business and visitors. The website will maintain its current domain name of www.fairoakspark.org.

For proposal submissions, please submit three (3) paper copies and one (1) electronic copy in PDF format, prior to and no later than, 4:00 p.m. Thursday, August 18, 2016 to the address listed below.  No faxes shall be accepted. Hard and soft copy proposals received after 4:00 p.m. Wednesday, August 18th, 2016 shall not be accepted.

Fair Oaks Recreation & Park District

Attn: Jennifer Larkin, Administrative Services Coordinator

4150 Temescal Street, Fair Oaks, CA  95628

Consultants may submit questions and comments to jlarkin@fairoakspark.org until 5:00 p.m. on Friday, August 5th 2016. The District will do its best to answer questions about the RFP as soon as possible. However, some questions may require input from District staff or other individuals, so your patience is appreciated. The District will submit answers to any outstanding questions no later than 3:00 p.m. on Wednesday, August 10th 2016. All questions and answers will be posted on the District’s website (www.fairoakspark.org/working-with-the-district/rfp). It is the responsibility of the Consultant to check for any updated comments to the page.

Schedule

07/21/2016        Release of Request for Proposal

08/05/2016        Last day for requests for clarification/questions. Requests received after 3:00 p.m. on this date will not receive a response. All requests for clarification and responses will be shared with all Consultants via posting on the District’s website (www.fairoakspark.org/working-with-the-district/rfp).

08/18/2016        Sealed bids/proposals are due by 3:00 p.m.

08/23/2016        Notification of finalist(s) via email

08/29/2016        Interviews/Presentations from finalists (Week of Aug 29 through Sept 2)

09/21/2016        Presentation of Selection to Board of Directors

09/22/2016        Anticipated Contract Award Date (No later than September 30)

10/01/2016        Planning, Testing, Training, Implementation

01/02/2017        Go Live


 

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